Document Management System (DMS)
Document management software uses the concept of a centralized document storage for various categories of users to store and download documents, with the necessary control access, and updates of the shared document are tracked and logged. Allows you to archive paper and electronic documents directly to document management systems (DMS) from any desktop PC. Whether you're handling invoices, claims, applications, emails, or legal files, your business critical information can be archived securely and consistently with all the required indexing information you need. Once documents are stored with proper indexing information, users can easily search and retrieve documents. Other advantages:- Add any file type to the system, No FTP required. Upload directly from your browser, Assign a department/category to each file, Check-out feature to prevent over-writing of edits, Revision history, Documents are stored physically on the server, File expiration and alert system (through email trigger).
This system will list down all the files that going to expire and send reminder via email to the responsible person.
Admin/creator has full access to view, edit and delete the files
This system able to upload any files like images, pdf, word, etc.
Search all documents by keyword
System setting and email alert
View history report